OGP Manage Your Grant - Terms & Instructions

How Do I Execute the OGP contract?

Please read the contract execution instructions below to make sure you have completed all the steps to complete the contract execution and receive the first half of the award funding.

Who Can Sign the OGP contract?

The contract may be executed in one of two ways.

1. The contract may be executed by two members of your organization's board of directors. To be effective, one signature must be by the President, Vice-President or Chairman, and the other signature must be of the Secretary, Assistant Secretary, Chief Financial Officer or Treasurer.

   For example, a contract signed by the President and Secretary is acceptable. A contract signed by the President and the Vice-President, or by the Secretary and the Chief Financial Officer, is not be acceptable.

   PLEASE NOTE: A person may hold more than one position within your organization. For example, an Executive Director may also sit on the board, and may sign contract using his or her board title in combination with a second signer. However, holding the title of Board President or Executive Director does not automatically mean that person has authority to bind the organization into a contract.

2. Your organization's board of directors may delegate the authority to sign the contract to a single person (e.g., the Executive Director), and this person may sign the contract on behalf of your organization.

   In such case, you must provide evidence of the person's authority to sign the contract. Such evidence typically takes the form of a resolution adopted by your organization's board of directors or your organization's articles of incorporation

   Department of Arts and Culture staff and county counsel must approve this document prior to execution of the grant contract.