Photo Courtesy of Chicas Rockeras.
The following requirements must be met by your organization in order to ensure compliance with reporting procedures for the grant award. If you fail to comply with applicable requirements, your contract may be suspended or terminated, and you may forfeit some or the entire grant award.
Grantees are required to acknowledge the Los Angeles County Board of Supervisors and Arts and Culture on all materials, websites, publications, flyers, and announcements (printed or digital) through placement of the Department of Arts and Culture logo and use of the following credit line:
The Arts and Culture logos can be downloaded below:
The following line shall be used for crediting purposes:
"This [ORGANIZATION / PROJECT / PROGRAM / PERFORMANCE / EXHIBITION] is supported, in part, by the Los Angeles County Board of Supervisors through the Department of Arts and Culture."
In addition to the logo and credit line, any printed list of contributors to an organization or program funded by this grant should include the “Los Angeles County Department of Arts and Culture”. Grantees are also encouraged to use the Department of Arts and Culture's handles and hashtags when posting on social media: @LACountyArts #LACountyArts.
Grantees are required to send one email to their Board Supervisors at some point during the course of the two grant years. A copy of the email sent should be saved for reporting purposes.
The letter should provide short details on the impact of the grant on your organization as well as the communities served.
View quick online video tutorial with instructions on how to find your supervisorial district.
If the organization serves more than one district, please send letters to each applicable district and Supervisor. Copies of letters sent by email must be attached with final grant reports. These letters will be reviewed for compliance by grants staff at time of report review and may be shared with the Los Angeles County Arts Commission. We also invite you to share the news of your grant and thank the Board of Supervisors on social media using the social media handles provided below.
Letters should be sent on behalf of the executive director, board chair, or both. They should be sent directly to your County Supervisor at the corresponding mailing address listed below.
Supervisorial District |
Supervisor |
Email Address |
Social Media Handle |
| District 1 | Hilda Solis | firstdistrict@bos.lacounty.gov | @HildaSolis |
| District 2 | Holly J. Mitchell | HollyJMitchell@bos.lacounty.gov | @HollyJMitchell |
| District 3 | Sheila Kuehl | thirddistrict@bos.lacounty.gov | @SheilaKuehl |
| District 4 | Janice Hahn | fourthdistrict@bos.lacounty.gov | @SupJaniceHahn |
| District 5 | Kathryn Barger | kathryn@lacbos.org | @KathrynBarger |
| Board of Supervisors | @LACountyBOS | ||
| Department of Arts and Culture | grants@arts.lacounty.gov | @LACountyArts #LACountyArts #OGPArtsFunding |
The Discover Los Angeles website is a digital platform connecting events and destinations countywide with links to regional public transit. DiscoverLosAngeles.com offers a platform for outreach and accessibility and provides a web portal that supports online information dissemination.
Grantees are encouraged to post publicly accessible programs and events on http://www.discoverlosangeles.com.
How to Post on Discover LA
- If you do not already have one, create an account (https://www.discoverlosangeles.com/user/register)
- Submit your event (https://www.discoverlosangeles.com/user?destination=what-to-do/events/submit)
You will be filling out the report forms via SurveyMonkey Apply.
OGP grants are paid on a reimbursement basis each year. Grantees will receive no more than half of the grant award each year. In order to receive reimbursement, please note:
- Grantees must submit payment requests to the Department of Arts and Culture at least once and no more than twice each year.
- Final reporting documentation are due by June 1 of each OGP year.
- Payment requests must be submitted through the online grants system by August 1 of the first and second year of the grant cycle.
Payment Request and Reporting
All documentation including budget, invoice, and reporting form must be submitted online via SurveyMonkey Apply. Once you log in, you will need to find the corresponding forms and then submit them via the grants system.
- Online Sample Report Form
- Online invoice and proof of expenses*
- Proof of Arts Department Recognition
- One to three images (upload high resolution JPG files), no more than three are required.
- Authorization for use of images.
- Letter of
acknowledgement
and/orsummary of impact
to the Board of Supervisors. - Demographics Questionnaire (year 2 report only). Organizations will now provide quantifiable data about participation and project reach via this new section in the report form.
- Zip Code List (year 2 report only). A list of zip codes for locations of programming during the two-year grant cycle.
*Proof of expenses may be requested post-submission during report auditing by grants staff, they do not need to be submitted unless you have been selected for an audit.
NOTE: Providing proof of expenses are no longer a requirement for OGP 1 invoicing purposes, however all grantees regardless of OGP budget category will be required to maintain financial records to verify compliance for three years. The grantee will compile, maintain, and permit access to records as required by applicable regulations, guidelines, or other directives. If you are selected for an audit, you must have and submit proof of expenses for review to grants staff upon request.
- OGP contracts run through June 30. All project expenses must be incurred by June 1 and expended no later than June 30 of each year.
For detailed instructions and information about invoicing and reporting requirements (and our online reporting system), please refer to the General Terms and Instructions.
Reporting Workshop Resources
A pdf of the Powerpoint presentation used during the OGP Year 2 Reporting Workshop.
A pdf of the Powerpoint presentation used during the OGP Year 1 Reporting Workshop.
Watch the webinar video for Year 1.
Watch the webinar video for Year 2.